Paid Time Off

Your Time Away will simplify your time off by having only one accrual type – paid time off (PTO). It’s now one bucket, so there’s no need for employees to specify vacation, an illness, a field trip with a child, or any other personal reason to take time off.

What are the main benefits?

PTO is used for both personal time/leisure and sick/medical time away.
Increased flexibility for employees to use paid time off for the purpose they choose.
PTO accrues each pay period.
Employee’s accrual rate increases for each year of service, up to 20 years of service.
PTO balances are eligible for separation payout up to the maximum cap.

What are the significant changes in September?

Instead of accruing vacation and sick time, employees will accrue a single bank of Paid Time Off (PTO), designed to allow them to use their accrual for the purpose they choose (personal time, leisure, or for illness or caring for an ill family member).
The maximum cap for PTO accruals will be 135% of the annual accrual rate.
Employees will stop accruing PTO once they reach the maximum cap.
Once PTO is taken and the employee is again below the maximum cap, they will begin to accrue again, beginning with the following pay period.
The annual process to take unused vacation hours over the maximum amount allowed and convert them into sick hours will happen at the end of this fiscal year (approximately Aug. 31, 2024).
As of Sept. 1, 2024, any remaining sick and vacation accrual balances will be converted to a Prior Sick Leave Bank and a Prior Vacation Leave Bank. These hours will not expire and will be available for use once employees exhaust their PTO hours.
Your PTO balance and Prior Vacation Leave Bank balance are eligible for separation payout up to the current maximum cap, based on years of service.

Your Time Away Accruals by Years of Service

Years of Service	PTO Accrual (hours per year)	PTO Max Cap (hours)	Floating Holidays (hours per year)	Separation Pay Max Cap (hours)	Vacation (hours, old plan)	Sick (hours, old plan)
0	160	216	24	180	96	96
1	164	221	24	180	96	96
2	168	227	24	244	108	96
3	172	232	24	244	108	96
4	176	238	24	244	108	96
5	180	243	24	268	120	96
6	184	248	24	268	120	96
7	188	254	24	268	120	96
8	192	259	24	268	120	96
9	196	265	24	268	120	96
10	200	270	24	292	132	96
11	204	275	24	292	132	96
12	208	281	24	292	132	96
13	212	286	24	292	132	96
14	216	292	24	292	132	96
15	220	297	24	340	156	96
16	224	302	24	340	156	96
17	228	308	24	340	156	96
18	232	313	24	340	156	96
19	236	319	24	340	156	96
20-24	240	324	24	388	180	96
25-29	240	324	24	436	204	96
30-34	240	324	24	484	228	96
35	240	324	24	532	252	96

This policy applies to all employees holding a position of at least 0.5 FTE (full-time equivalent), except for employees appointed to positions for which student status is a condition of employment, or temporary and PRN positions. Eligible part-time employees accrue PTO at the rate proportionate to their FTE and are subject to the Cap on the same proportional basis.

Calculate Your PTO

(Benefits-eligible employees only)

This calculator will help you determine your PTO accrual rates under the new program and the date when you will reach the maximum cap if you do not use your PTO. Some of the required information can be found in PeopleSoft under "My Leave" and "Personal Details."

This calculator is for estimation purposes for benefits-eligible employees only. The calculations are based on the information entered, and actual numbers may be different.

My Information

Years of service Additional months of service

Current vacation balance (hours)

Current sick balance (hours)

FTE status
Select closest to your typical schedule. 1.0 (40 hours/week)
.75 (30 hours/week)
.50 (20 hours/week)

Projected retirement date (if known)

Time Away Results

Accrual rate per month: 0 Hours (PTO); 0 Hours (current vacation)
Hours accrued per year: 0 Hours (PTO); 0 Hours (current vacation)
Accrual cap amount: 0 Hours (PTO); 0 Hours (current vacation)
Floating holidays per year: 0 Hours (PTO); 0 Hours (current)
Projected date to reach PTO cap/max (if no hours accrued are used from beginning of new accrual September 2024): 12/01/2025
Total number of vacation hours converting to sick on 09/01/2024: 0 Hours
Vacation and sick converting to prior sick and prior vacation balance at time of conversion (if no hours used): 0 Hours (prior sick leave bank); 0 Hours (prior vacation leave bank)
Maximum hours paid at time of separation or retirement: 0 Hours