Site Policies

Required Documents

UT Southwestern Medical Center has made the following statutorily required reports available in electronic format as recommended by the Texas Legislative Council. Many of the reports are in Adobe Portable Document (PDF) format.

Affirmative Action Plan

The U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) is committed to ensuring that government contractors comply with the equal employment opportunity (EEO) and the affirmative action provisions of their contracts. Each government contractor with 50 or more employees and $50,000 or more in government contracts is required to develop a written affirmative action program (AAP) for each of its establishments. UT Southwestern invites any applicant or employee to review UT Southwestern’s written AAP. This plan is available for inspection on business days between 9 a.m. and 2 p.m. in BL11.306. Interested persons should contact the EEO Administrator at 214-648-4343 for assistance.

Annual Financial Reports and Inventories

No later than November 20 the executive head of each state agency shall file with the Governor, the State Auditor, the Legislative Budget Board, Legislative Reference Library, and the Comptroller of Public Accounts an annual report as of August 31 of the preceding fiscal year showing the use of appropriated funds.

An annual report shall be prepared by the agency to present the financial position and the results of its operations and changes in financial position for the fiscal year in conformity with reporting guidance provided by the Comptroller of Public Accounts. Government Code, Section 2101.011.

Audit Reports

The internal auditor shall prepare an annual report and submit the report before November 1 of each year to the Governor, the Legislative Budget Board, the Sunset Advisory Commission, the State Auditor, the state agency’s governing board, and the administrator. The State Auditor shall prescribe the form and content of the report, subject to the approval of the legislative audit committee. Government Code, Section 2102.009.

Contract Notification

An institution shall provide written notification to the Legislative Budget Board, not later than the 10th day after an institution of higher education enters into a contract for consulting services, a contract for professional services, a construction contract, or a contract for major information systems. Government Code, HB 1, 76 th Leg., Art. IX, Sec. 9-7.05, pg. IX-64.

FTE State Employees

Not later than the last day of the first month following each quarter of the fiscal year, a State agency shall file with the State Auditor’s Office a written report that provides for that fiscal quarter:

  • Number of full-time equivalent State employees employed by the agency and paid from funds in the State Treasury
  • Number of full-time equivalent State employees employed by the agency and paid from funds outside of the State Treasury
  • The increase or decrease, if any, of the number of full-time equivalent employees from the fiscal quarter preceding the quarter covered by the report
  • The number of positions of the agency paid from funds in the State Treasury
  • The number of positions of the agency paid from funds outside of the State Treasury
  • The number of individuals who performed services for the agency under a contract, including consultants and individuals employed under contracts with temporary help services
  • The number of managers, supervisors, and staff

The report must be made in the manner prescribed by the State Auditor.

Legislative Appropriations Request

Each institution, department, agency, officer, employee, or agent of the State shall submit any estimate or reporting relating to appropriations requested by the Legislative Budget Board or under the Board’s direction. Each estimate or report shall be submitted at a time set by the Board and in the manner prescribed by the Board rules. An estimate or report required under this section is in addition to an estimate or report required by other law, including those estimates or reports relating to appropriations required by Chapter 401. Government Code, Section 322.007.

The Governor may collaborate with the Legislative Budget Board in designing and preparing uniform budget estimate forms on which all requests for legislative appropriations must be prepared. The Governor shall require that all appropriation requests be submitted to the Governor on the forms.

Operating Budget

On or before November 1 of each fiscal year, an itemized budget covering operations of that fiscal year shall be filed with the Governor's Office, the Legislative Budget Board, the Comptroller of Public Accounts, Higher Education Coordinating Board, and the Legislative Reference Library in the format prescribed jointly by both budget offices.

Optional Retirement Program

The governing board of each institution of higher education, other than the Texas Higher Education Coordinating Board, shall annually submit a report to the coordinating board that includes information concerning the number of participants and eligible positions and the amount of contributions. Government Code, Section 830.006.

Revenue Survey

A web-based application provided by the Legislative Budget Board (LBB) for Texas state agencies to annually report the non-tax revenues they collect. The LBB reports the data to the Legislature.

Salary Reporting

In accordance with Texas Government Code, Section 659.0201(i), each state agency (agency) and higher education institution as defined by Section 61.003 of the Texas Education Code, receiving a gift, grant, donation, or other consideration from a person that is designated to be used as a salary supplement for a named person, position, or endowment shall report certain information to the State Auditor.

SB 212 Reporting

Senate Bill 212 (SB 212) passed during the 2019 legislative session. It is a Texas State Law that requires all employees at a public or private post-secondary institution to promptly report any knowledge of any incidents of sexual assault, sexual harassment, dating violence, or stalking "committed by or against a person who was a student enrolled at or an employee of the institution at the time of the incident."

Tobacco Settlement

On or before November 1 of each fiscal year, tobacco endowment fund expenditures are required to be submitted to the Legislative Budget Board (LBB) and the Governor. The first, required by Article III, Section 51 of the current appropriations bill, is a budget for FY 2006. Per the rider, the budget “shall describe the purposes and amounts for which such funds will be expended...”

Where the Money Goes