2022 - 2023 Vacation and Holiday Schedule

To: All Faculty and Staff

From: Holly G. Crawford, Executive Vice President for Business Affairs

Date: June 6, 2022

Subject: UT Southwestern 2022 - 2023 Vacation and Holiday Schedule

I am pleased to announce the holiday schedule for Fiscal Year 2022 - 2023. The total number of holidays awarded to state employees fluctuates annually because of that year’s calendar and whether certain holidays fall on a Saturday or a Sunday. Institutions of higher education may rearrange state holidays and establish their own holidays in order to provide more effective work schedules that are consistent with the academic calendar. The Texas Legislature has designated 13 holidays for fiscal year 2023, effective September 1, 2022.

Floating Holidays

At UT Southwestern, we have elected to designate two days (16 hours) of the 13 state holidays allowed as “Floating Holidays” in order to give employees more flexibility in choosing their own time off. These 16 hours are evenly distributed throughout the 12-month fiscal year. Floating holiday hours may be scheduled with prior approval of the employee's immediate supervisor. Floating holidays do not require a waiting period before the employee may schedule their use. Regular benefits-eligible employees appointed for less than 40 hours per week will accrue floating holiday hours proportionate to their appointment percentage.

Clinical Operations and Support

The University Hospitals will be operational on all holidays, with the appropriate skeleton crew in support areas. An employee who works as a member of a skeleton crew or who works on a designated holiday, with prior supervisory approval, will be granted state compensatory time in lieu of the holiday. State compensatory time off must be scheduled within twelve (12) months following the workweek in which it was earned, or it lapses. State compensatory time off must be used before vacation hours. See EMP-261 Holiday Leave and EMP-204 Overtime Compensation. State compensatory time may also be used to observe an alternative religious holiday(s), or a state or national holiday that is not officially observed by UT Southwestern. The Texas Legislature has specified Rosh Hashanah, Yom Kippur, Good Friday, and Cesar Chavez Day as optional holidays. Employees are entitled to observe these holidays provided that they work a skeleton crew holiday, or use accrued and available leave.

Holidays

The holiday schedule for 2022-2023 is as follows:

Vacation

The vacation accrual rates and floating holiday accrual rates for full-time employees are as follows:

Employees are encouraged to utilize their holidays and vacation time in the year it is earned. The number of unused vacation hours that can carry forward from one fiscal year into the next is shown above. Holiday hours are not included in the maximum hours that can carry forward. Unused holiday hours must be separately accounted for and can carry forward from one fiscal year into the next. Unused vacation leave in excess of the maximum carry forward amount will be credited to the employee’s sick leave balance on September 1 each year. Maximum carryover and accrued hours for part-time benefits eligible employees are proportionate to their appointment percentage. See EMP-252 Vacation Leave.