Faculty Affairs

Faculty Affairs partners with our Medical School departments and centers, the School of Health Professions, and the Peter O’Donnell Jr. School of Public Health in the management/execution of a variety of faculty transactions throughout a faculty member's lifecycle.

We provide guidance on and execution of a variety of academic processes that faculty may encounter. This requires synthesizing requested information and applying institutional and UT System policies where applicable.

We also serve as a bridge to improve communication among our schools to best meet the needs of the UT Southwestern community.

Our Services

We partner with Department Chairs, Center Directors, and Department Administrators in the following areas:

Letters of Intent for new faculty
Hiring process of new faculty
Faculty appointment contracts
Promotion and tenure process
Post-tenure process
Adjunct faculty appointments
Annual faculty evaluations
Data reporting to internal and external partners

Electronic Promotion & Tenure
The SMS Dean's Office is is responsible for coordinating both the Promotions and Tenure Process and Post Tenure Reviews for the UT Southwestern:
- Medical School
- Graduate School of Biomedical Sciences
The electronic system is not available to the School of Health Professions faculty.

How to Submit

Department Chairs/Center Directors and their designees can use electronic systems to process promotions and tenure packets and post tenure reviews for faculty members in their departments or centers.

The electronic systems allow:
- A paperless process
- Automated email notifications
- Real-time faculty reports
- Guided packet submission
Promotion & Tenure Login

Understand the Promotion & Tenure Process

The Promotion and Tenure Committee ensures faculty members understand the academic advancement timeline and criteria for each distinct academic rank and track.

Demystifying the P&T Process

Contact Promotions and Tenure

If you have any questions about the Promotions and Tenure Process or Post Tenure Reviews, please contact the P&T Coordinator in the Dean’s office at ext. 86704.
Post Tenure
Post Tenure Reviews are conducted every five years for tenured faculty members. In 2012, the Board of Regents adopted a new Regents Rule that that provided specific guidelines for conducting post tenure reviews, including a requirement for peer review.

The SMS Dean's office developed an electronic system that permits department chairs/center directors and their designees to upload the post tenure review packet for the Dean's approval. The Institutional Post Tenure Review Committee was appointed to provide peer reviews for:
- Department Chairs
- Administrators holding a tenured faculty appointment
- Faculty members with a rating of "Does Not Meet Expectations" or "Unsatisfactory" by their department peer review committee
- Tenured faculty whose departments have insufficient peers to perform departmental peer review
Once the committee meets and reviews all submissions, a final recommendation is made for the Dean's approval.

Information for post-tenure reviews and the electronic system:
Post Tenure Electronic System Login