Authorship, Acknowledgement & Software Guidelines

Authorship Guidelines
How/When to acknowledge BICF and Funding Sources
Grant Terms
Software/IP Terms

Authorship Guidelines

The BICF must charge for services rendered by staff. Charging for services does not preclude authorship on manuscripts provided by the BICF individual who has contributed to the research in a substantial way. If authorship is anticipated, it is preferably established at the beginning of the project so that all are cognizant of each other’s criteria.

Important reasons for acknowledging contributions from BICF in publications, by co-authorship or by formal mention in the acknowledgments section, include:

  1. BICF personnel are scientists. When they make a substantial intellectual and/or experimental contribution to a publication they deserve to be acknowledged just as any other co-author - such as the conceptualization, design, analysis and interpretation of data and/or input into drafting, revising or writing any portion of the manuscript.
  2. The existence of BICF and other core facilities depends in part on proper acknowledgment in publications. This is an important metric of the value of most core facilities. Proper acknowledgment of core facilities enables us to obtain financial and other support so that we may continue to provide essential services in the best ways possible. It also helps core personnel to advance in their careers, adding to the overall health of the BICF and research at UTSW.

How/When to acknowledge BICF and Funding Sources

Authorship Criteria

Each author should have participated enough to accept responsibility for the content of the manuscript.

Activities for which co-authorship should be discussed:

  • Author should make substantive intellectual contributions to the project
  • Conception, design of project, critical input, or original ideas
  • Acquisition of data, analysis and interpretation, beyond routine practices
  • Write a portion of the paper (not just materials and methods section)
  • Final authority for the approval of article

Activities for which primary or co-authorship should be discussed:

  • Draft the article or revise it critically for intellectual content
  • Development of new methods to meet the project's needs or combines exiting methods in a novel way

The core bioinformatician develops new methods to meet the project’s needs

Adapt the following author funding statement when BICF staff are included as authors in the Acknowledgements section

[Staff name] funding provided by Cancer Prevention and Research Institute of Texas (RP150596).

All contributors that do not meet the criteria of co-authorship should be recognized in the acknowledgements section:

Adapt the following acknowledgement when BICF staff contributed to the research or manuscript but are not included as authors:

We thank… [staff name/initials] from the UT Southwestern Bioinformatics Core Facility, funded by the Cancer Prevention and Research Institute of Texas (CPRIT, RP150596) for [specific type] analysis.

Grant Terms

The core will help with writing assistance, including assistance fully developing the bioinformatics components of a grant, cost analysis, letters of support, and documenting the availability of tools and expertise to complete the research indicated. Grants in which the core is actively participating in developing, outside of providing letters of support, requires agreeing to the following:

  • Proposal support will be negotiated to support the analytic needs of the proposal in accordance with hourly consultation and/or staff FTE for more substantive collaborations.
  • Reviewer comments must be shared with the core. This allows us to improve our services and informs strategic decisions.
  • Any grant proposing large scale computational support from the core requires storage and compute cost explicitly stated in the budget.

Software/IP Terms

All software and intellectual property developed during the collaboration will remain the property of UTSW and the BICF and may be made available for the broader UTSW research community to use or adapt. Licensing for software products will be in consultation with guidelines provided by the funding source and UTSW Technology and development office. Software products and versions will be made available for citation and author attribution with a DOI on BICF Zenodo Community page.

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