UT Southwestern is committed to providing equal opportunities to all members of the campus community and to maintaining an environment that is free from all forms of unlawful discrimination, including harassment and retaliation.
If you believe you have been subjected to discrimination, sexual harassment, or retaliation, we encourage you to immediately report your concern to the Office of Institutional Equity & Access. You will not be required to directly confront the person accused of misconduct. Where applicable, our office also provides you with the option to resolve your concern through an informal or formal resolution process. Questions regarding the complaint process can be addressed directly by OIEA staff by calling 214-648-4343 or by reviewing the policy ETH 151P-01 Equal Opportunity Complaint Investigation and Resolution Procedure.
UT Southwestern is committed to cultivating an educational, living, and working environment free from bias, discrimination, or harassment. All students, faculty, and personnel are encouraged to report any incidents of bias, discrimination, or harassment so that UT Southwestern can take appropriate steps to maintain and improve the campus climate.
If you believe you have been subjected to discrimination, sexual harassment, or retaliation, we encourage you to immediately report your concern to the Office of Institutional Equity & Access.
The EO Team is available to assist and appropriately remedy concerns from faculty, staff, students/learners, or visitors regarding discrimination on the basis of race, color, national origin, religion, sex, age, disability, genetic information, protected veteran status, citizenship status, sexual orientation, gender identity, or gender expression.
Mandatory Reporting Obligations for Supervisors, Administrators and Officials
Concerns of Discrimination, Harassment, or Retaliation (concerns not involving sexual harassment/sexual misconduct)
- Every UT Southwestern official, administrator, or supervisor is responsible for promptly reporting to the Office of Institutional Equity & Access any known or suspected incidents of discrimination, harassment, or retaliation that come to their attention.
- Employees who are not UT Southwestern officials, administrators, or supervisors are strongly encouraged to promptly report any known or suspected incidents of discrimination, harassment, or retaliation to the Office of Institutional Equity & Access.
Concerns of Sexual Harassment/Sexual Misconduct
- All UT Southwestern employees must report all information known about incidents of sexual assault, sexual harassment, dating violence, and stalking committed by or against a UTSW student or employee to a Title IX Coordinator. Confidential Employees must report only the type of incident to a Title IX Coordinator. Knowingly failing to report an incident as required could lead to termination of employment and possible criminal charges under state law. If you have questions about your reporting obligations, please contact a Title IX Coordinator.
- If you are aware of a concern of sexual harassment, sexual assault, domestic violence, dating violence, or stalking, please report the concern.
How Do I Decide Whether to File a Complaint [as the Complainant]?
To maintain an educational and work environment free from discrimination and to ensure UT Southwestern can promptly and appropriately respond, every campus community member is encouraged to report complaints alleging discrimination, harassment, and/or retaliation on the basis of a protected class, and to seek a resolution through use of UT Southwestern’s internal policies and procedures. Retaliation is strictly prohibited. UT Southwestern students, personnel, and faculty will not be penalized in any way for bringing complaints of discrimination or for participating in an investigation. To the extent possible, and in accordance with applicable law and UT Southwestern policy, discrimination and retaliation complaints will be treated as confidential.
Individuals who feel they have been discriminated against or subjected to harassment should contact the Division of Equal Opportunity for assistance. All inquiries will be kept confidential, to the extent permitted by law and UT Southwestern policy, and no person should fear retaliation.
What to Expect During This Process
- Making a Report
Reports of discrimination may be made to EO online or by email to the Office of Institutional Equity & Access at EqualOpportunity@utsouthwestern.edu.
- EO’s Initial Assessment
EO reviews the complaint and assesses whether the facts describe an incident or situation that falls within EO’s purview to investigate. EO may contact you to schedule an interview to discuss your complaint to make sure we have an accurate understanding of your concerns.
If your complaint raises allegations of discrimination based on a protected class, EO will either initiate a formal investigation or explore other ways to address your concerns, keeping your preferences in mind.
If your complaint does not raise allegations of discrimination based on a protected class, EO may refer the matter to another, more appropriate department for further handling.
- EO’s Formal Investigation
During a formal investigation, EO will gather evidence to determine whether a violation of UT Southwestern policy prohibiting discrimination based on a protected class has occurred. This process which may include interviewing the respondent and any witnesses, reviewing any relevant documents, or otherwise gathering information. EO’s factual findings and conclusions will be provided to the relevant UT Southwestern faculty and/or personnel for any appropriate next steps.